Learn More About a Request for Proposal (RFP)

Tips On How to Write a Request for Proposal (RFP)

A Request for Proposal (RFP) is an invitation for vendors to submit a proposal on providing a particular good or service and is typically part of the procurement process. Price is sometimes a part of the Request for Proposal but is oftentimes not the sole factor. Details commonly requested in RFP's could include company history, technical capability, possible/alternate solutions, estimated lead times, etc.

The number one rule in submitting a Request for Proposal (RFP) is to read the Request for Proposal thoroughly. Directly answering every question and/or fulfilling every requirement within the RFP is absolutely crucial. RFP responses should also be detailed, accurate, appropriate and as professional as possible. Because the format for Request for Proposal (RFP) responses is the same for all vendors, one way your response can stand out is in its detailed, professional style. No points are awarded for general answers or responses.

Personal contact with the contact person or author of the RFP could also help your Request for Proposal response stand out from the rest. Where appropriate, contact with the RFP contact person can show him/her that not only are you a good candidate, but that you could be great to work with as their business partner.

Lastly, remember that after you respond to the Request for Proposal, several factors can determine who the purchaser chooses to go with. Price alone is not the only determining factor in who gets awarded the contract. Be patient, be professional and be responsive when replying to any RFP.