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eProcurement
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Contract Management
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Getting Started
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Save time and money and automate the contract management process.
Bid Sync will eliminate your manual contract filing systems and drastically reduce the time and money spent on the Contract Management processes. Your agency will be able to electronically manage all types of contracts, bond documents, insurance affidavits, and any other types of documents associated with your contracts.
Automated email and fax reminders will keep your contract managers as well as the suppliers up to date on all contract details. A web-based central repository will enable your users to quickly access all contract and agreement data even if they are traveling or working from a home office.
All contracts can follow a fully automated approval/workflow process that speeds up the approval processes. BidSync also ensures that all contracts are properly approved. You can create contracts directly from the original bid or choose and create your contract from any of your contracts listed in the document manager (including templates). You can also upload multiple attachments in any file size and any file type.
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System features include:
- Electronic contract creation
- Seamless contract creation from the bid process
- Electronic contract filing
- Streamlined contract retrieval
(search contracts by keyword/contract manager/dates/supplier/ contract number and expired contracts)
- Automated email and fax notifications to the contract manager as well as the supplier(s) when contracts are due to expire
- Complete audit trail of any contract amendments or addenda, contract document management
- Contract to-do-lists and calendaring
- Fully automated workflow/
approval process on all contracts
- Ad-hoc reporting
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