Why BidSync Purchase™?

Purchase-to-Pay made easy

BidSync Purchase™ is a comprehensive, web-based solution designed to effectively reign in spend under management by offering instant visibility into tax-dollar expenses as they occur. The platform features a simple user interface and imbeds configurable approval workflows that comply with your department’s purchasing policies and regulations. Agency users can gain direct oversight of spend against budget and then plan strategic purchasing responsibilities accordingly—resulting in efficiencies that deliver value.

Benefit Driven Value

• Eliminates costly software investment, upgrades and IT support
• User friendly interface encourages cost-savings initiatives at all organizational levels
• Rapid implementation and broad adoption can help your agency achieve new standards and bring 85% of total spend under management within 12 months
• Total transparency provides CPOs and managers with the budgetary oversight needed to evaluate the impact of proposed spending prior to approval of requisitions
• Control maverick spend without losing the ability to requisition directly from the vendor in one click

BidSync Purchase: More than just a purchasing portal

• Requisitions: Online shopping for public agencies is now as easy as it is for everybody else. Find what you need and add items to your cart from vendor catalogs and preferred punch-out catalogs. Configure free-form requests and agency templates, or just simply requisition any item from any site in one click.
• Purchase Orders: Once requisitions have been approved for purchase, BidSync Purchase automatically converts the requests into POs and issues them to suppliers along with agency specific instructions for delivery, invoicing and PO terms and conditions.
• Receiving and Inventory: BidSync Purchase can accommodate your agency’s warehousing and inventory function and allows for the easy creation of goods and service receipts right on your desktop.
• Invoicing: With the click of a mouse, suppliers simply return POs to the agency in the form of an invoice. Your AP teams will enjoy automation that quickly eases the process from entry to pay.
• Workflow Approval: Manage every rule within your agency and establish approval checkpoints throughout the P2P process by hierarchy, purchasing limits and condition-based scenarios. All approvals can be completed via email and common mobile devices such as Android, Blackberry and iPhone.
• Budgeting: BidSync Purchase stays on top of your agency’s budget allocations to alert and notify users when spending limits will be exceeded. Procurement and finance managers can instantly pull spend and receive up-to-date reports of all purchasing transactions affecting the bottom line. Buyers and approvers have visibility of remaining budget throughout the P2P process.
• Reporting and dashboards: Intuitive dashboards allow managers to monitor and measure purchasing performance. With real-time graphical views, BidSync Purchase Executive Dashboards provide critical insight into spend management, vendor performance, liquidity and more.