You squeeze greater outcomes from fewer resources while maintaining quality and integrity. With a finger on the pulse of market conditions and price trends for the goods and services, you need to compute all costs associated with a purchase: shipping, handling, storage, retrieval, and delivery.
After researching and defining specification requirements for the quality and delivery of goods, you have to participate in a purchasing process that can provide the most favorable terms after total cost analysis. Use our BidSync eProcure™ solution to handle the entire bidding process every step of the way and save up to 70% in costs over traditional procurement methods.
Our Internet-based electronic procurement solution, BidSync eProcure, removes the paper from the paperwork process. No printing costs, no shipping costs, no storage and filing or retrieval and collation costs. Keep all bid-related documents (bid notifications, legal disclosures, terms and conditions, supplier forms, technical drawings, and more) in one electronic place regardless of file format. Relax knowing that we securely archive everything in an easily retrievable way for seven years from bid release. Share bid evaluation and scoring responsibilities electronically with experts regardless of geographic location.
Challenges & Solutions for Buyers
Challenge: Excessive paperwork – A typical bid packet can take many hours of preparation.
Solution: The BidSync eProcure solution eliminates the excessive paperwork involved in creating bids through electronic bid creation using custom solicitation templates and reusing existing specifications from an ever-growing library of bids.
Challenge: Acquiring specifications – Much of your time is used in researching and preparing specifications for each bid.
Solution: BidSync eProcure maintains a thorough specification library that is available to all agencies.
Challenge: Paper filing systems – Bid packets and tabulations create large paper filing systems, which are maintained over many years. Paper consumption is costly to the agency.
Solution: BidSync eProcure tracks and saves all bid information for seven years. A complete audit trail is available at the click of a button.
Challenge: Bid packet distribution – Excessive time is used copying bids, stamping envelopes, and processing the mail. Not to mention the lost time as each supplier waits for its arrival.
Solution: Save time and money by going paperless. The BidSync eProcure solution streamlines the distribution of bid packets by eliminating the need to print and mail. Bid packets are electronically received by suppliers.
Challenge: Bid summary – The agency is left with the task of manually acquiring all the bid summary data after the bid opening.
Solution: Now you can view a complete bid summary electronically. Easily view number of suppliers notified, number of suppliers who viewed the bid, the complete bidding activity per supplier, and all the addendums that have been viewed by the supplier.
Challenge: Questions and clarifications – The attention required to respond to numerous vendor questions regarding your government bid opportunities is time consuming.
Solution: BidSync eProcure notifies you of questions posted online from suppliers automatically. The agency can respond to all suppliers' questions online, which then may be viewed by anyone viewing the solicitation.
Challenge: Repeat bidding – Creating and releasing repeat bids is costly and time consuming.
Solution: Agencies can copy, modify and release previous bids using the BidSync eProcure solution by the simple click of a button.
Challenge: Supplier turnout – It may be difficult to track which supplier has received the bid packet and who has not.
Solution: By sending out electronic bid notifications to the suppliers, the agency can track when suppliers view the bid information and any addendums released by the agency.
Challenge: Addendums – The agency is responsible for sending the bid changes to each supplier that is interested in or participating in the bid. Extra time and paperwork is involved in keeping the suppliers up-to-date.
Solution: All suppliers are notified automatically by an email or fax when an addendum is created and released. The BidSync eProcure solution tracks and time-stamps receipts of each notification sent.
